My inbox of late has been a hot mess which means my to-do list is a hotter mess. Silver lining: for once it’s not my hair. I’m sure 99% of you have seen my snaps crying about the true story known as email overload. Basically it’s neverending. I don’t think I’ve seen a number below 20 for unread emails in like…forever.
The average employee spends 28% of her time managing emails which translates into 11 hours if you work a 40 hour week… which lets be real… since we all know I’m far from average, I probably spend the full 40 replying to emails.
Naturally I looked up tips to manage your inbox from overflowing. I found crap like this: Check your email 5 times a day. I know this is hard! But this also encourages more face to face time and leaves time to actually get work done and not drown in between emails. Ya. About that. I check my email constantly. Sometimes I’ll take 30 minutes break to knock out some work that requires full concentration but no way jose. You want to stay up to date with all communication and if you don’t read your emails you become THAT team member who we always have to update. So here are BATP approved tips (read: created and tested by myself so I can ensure they are solid)
- The 2 minute rule. I’m in the service industry, time is money. So yes, this is actually one of the best things I have adopted and only wish I knew it sooner. If you can do the task of an email in two minutes or less, just do it. It’s more effort to add that baby to your to-do list. No matter what ACKNOWLEDGE it in some way, shape, or form. I hate when people don’t reply to me… like… hello? Did this get lost… in translation? I apologize, English is my second language…
- Color code your messages. I swear to the Outlook heavens this helps me soooo very much. It’s called categories but the official name should be “RAINBOW ORGANIZER”
- Folders. Remember in high school when you would get cool folders for each class? Ya, same thing here bro. Especially for the emails you need to review but can wait. Looking at all of the impossible google alerts. Staying current and smart and my inbox isn’t a huge mess.
Plan B: Turn on your Auto Response and let the robots handle it. JK. Don’t do that.