Is our over reliance on communicating electronically making us sloppy? I mean what other way is there to communicate? It’s happened a couple times this week where I wish I had slowed down, proofed, triple checked my verbiage but once you’ve hit send – you’ve communicated… whether you like it or not. Because unfortunately, there is a send button on our emails and cell phones but there is no easy way to recall those pesky itty bitty words.
So here are my favorite five well-researched tips from across the world wide web on what to do before hitting send to avoid communication blunders. Electronic complacency to avoid electronic regret…. ironic.
Check Formatting because extra spaces are extra unnecessary . Also make sure everything is one color (you’d be surprised) and the same font (and shocked to know how many times this has happened. Damn you Arial 10.)
Links! Click it and see where it takes you. Wouldn’t want the client to get to your ex boyfriend’s Facebook page who you were stalking…
Double check the sender name and triple check the outlet name. Wouldn’t it suck if you accidentally called Jim a Kim or worse Brad. Then you can’t even blame it on a typo.
Check the voice and make sure your tone isn’t demanding / threatening/ belittling.
And the winner (aka 99% of communication mistakes): check spelling and grammar. Nothing bad than a plain worse sentence. Yup.